The prime responsibility of this role is to coordinate ice times by working with AMHA Board, Tech Skills Team, Team Managers, League Schedulers, Tournament Coordinators, Arena Management and KMC Management. This role requires a lot of hours (15 Hrs per week) in September to October in order to get initial schedules created for the season. Once the season is running the workload is ~3 to 5 hours per week for a regular week. If there is a tournament that is being scheduled that is an additional 5 to 7 hours.
Specific duties throughout the year:
September - work with coaches to schedule try outs, talk to arena and KMC to confirm AMHA dedicated ice times for upcoming season, create a draft schedule for the season, note times like Fall Convocation, annual AMHA tournaments, X-Men, X- Women, Nova and Jr. B ice times.
September to Mid October - work on schedule to ensure teams have ice time while working around closure in KMC main building.
October - get schedules from teams and start entering games into system.
January to March - monitor team/groups ie allocation notifying anyone that is going over budget
April - talk to arena and KMC to confirm ice rates for next season, create an ice budget based on projected numbers.
On Demand - approve ice request for extra games and practices as they come in, and review special ice time requests as they come in.
Tournaments - when a team asks to host a tournament, check schedule to see if ice is available, and confirm with RIC that there will not be an issue for the referees. Create a tournament schedule, and notify teams/groups whose schedule gets changed because of a tournament.
Thursdays - Update current week in schedule that is being reviewed to indicate that it is frozen for games and sent to KMC, arena and RIC for review, and update next week in schedule to tell teams it is ready for review.
Sunday Evening - update current week in schedule to a status of published so that it is fully available on web site.
Cell phone with plenty of data access
Familiar with web-based applications
During the season, must be available 7 days a week in the event of scheduling issues. (i.e. Last minute cancellations, Third party scheduling conflicts)
Must be a “People” person as this role requires a lot of interaction via phone, email and in person meetings.